Race and Event Organisers

Track and Field event licensing

All levels of competition held under UKA Rules require a minimum Level 1 licence (without a competition licence, Power of 10 will not accept results).

Cross Country event licensing

Applications for cross country competitions for the 2020/21 season are now open. Applications will only be accepted via this online method, unless you are in Isle of Man. Your application in the first instance will be directed to your Regional Council Representative, and a Licence issued by England Athletics. We are adopting this partnership approach to ensure that local and national restrictions are considered.

Cross Country pilot competitions:

There have been three recent pilot competitions which England Athletics is working with and fully supporting. The local authorities have approved these competitions; however we are aware that circumstances may change, and we will continue to monitor the situation closely with all parties. On Wednesday 4 November England Athletics hosted a free webinar with some of the pilot competition providers to share learnings and experience from their competitions.

Road Race event licensing

Road race licensing is carried out through runbritain. You will need to sign up to / log into theirRace Directors’ Club portal. On successful application your event is automatically added to the event diary and the facility to open your race to online entry on the main site will become available.

Road Race webinar

England Athletics/runbritain hosted a road race webinar to discuss the current situation. Tom Bedford (Richmond Runfest) and Barry Hopkins (Sporting Events UK) share a realistic look at the practicalities of putting on events during a pandemic. Presentations followed by an Q & A opportunity.

Organising a virtual road race

Insurance is still necessary for virtual events as it is not possible for an Event Organiser to contract out liability relating to any possible injury that participants may incur while taking part in a virtual event. Virtual events and races will be covered under UKA Insurance if the organisation is affiliated to the HCAF and the race is licenced.

You can download our document which provides an overview of the main steps involved in hosting a virtual race. This includes pre-event tasks (first aid, courses and facilities, insurance and risk assessment), rules, results and emergency procedures during the event, and post event debriefing.

Trail Race permits

This is managed by the Trail Running Association