Council review

After more than 12 months of internal and external review, discussion and debate, the England Athletics (EA) Board is proposing reforms to its Council structure. Some of the proposed changes require amendments to the company’s Articles of Association to be voted on by member clubs at a General Meeting to be held at 7pm at Holborn Bars on 30th January 2019 in London, EC1N 2SW. For any formally designated Club Secretaries, Chairs and Club Officers unable to attend in person, a proxy vote can be formally completed and submitted (see below).

All clubs are encouraged to use their vote to have their say on this important issue to help shape and deliver our vision to make athletics and running the most popular and inclusive sport in the country. Club members are also invited to speak to their club committee to make their views on this subject known to help inform the club’s decision on how to vote. Only individuals acting as the authorised representative of an England Athletics affiliated club or organisation are able to submit a vote on behalf of that club (individuals do not hold voting entitlements).

By listening and consulting with our membership to understand what’s needed at a grassroots level to develop athletics and running, we are able to support our member clubs and athletes with for example, coach education and development opportunities, resources for clubs, competitions for athletes, participation activities, volunteer training and support, welfare and safeguarding support and general assistance as a membership body.

Our current consultation method at a regional and national level provides a link to the Board to assist them in evaluating the needs and requirements of the sport when formulating proposals for consideration and action. However, we have recognised that the structure of the information flow within this consultation process isn’t as clear, circular and comprehensive as it could be.

As a result we are proposing to introduce these reforms to enhance the current system to make it easier for people to get involved, to enable each region’s views to be heard, and the needs of our grassroots clubs to be shared to help shape the work delivered by England Athletics via a clear, mandated consultative structure from the bottom up and the top down.

We hope that the documents listed below will be useful in informing your club’s participation in this meeting:

How to vote on these changes

These proposed changes will be voted upon by England Athletics’ member clubs at the General Meeting to be held on Wednesday 30 January at 7pm, De Vere Holborn Bars, 138-142 Holborn, London, EC1N 2SW.

Affiliated clubs each hold one vote allocation. We would encourage all clubs to use their vote to have their say on this important issue, and clubs members to speak to their club committee to make their views on this subject known to help inform the club’s decision on how to vote.

PLEASE NOTE – Only individuals acting as the authorised representative of an England Athletics affiliated club or organisation are able to submit a vote on behalf of that club (individuals do not hold voting entitlements).

There are three ways to vote:

  1. In person: The Club Secretary, Chair or other appointed officer attends the General Meeting to be held on 30th January 2019, 7pm, at De Vere Holborn Bars, 128-142 Holborn, London, EC1N 2SW.

    Please confirm attendance here:

  2. Appoint a proxy: The Club Secretary, Chair or other appointed officer appoints a proxy, whom failing the Chairman of the meeting, to vote on their behalf.
    Click here to download the proxy form for the General Meeting (PDF version)
    Click here to download the proxy form for the General Meeting (Word version) 
  3. Appoint the Chairman of the meeting as your proxy: The club secretary, chair or other appointed officer appoints the Chairman of the meeting to vote on behalf of the club stating the club’s choice.
    Click here to download the proxy form for the General Meeting (PDF version)
    Click here to download the proxy form for the General Meeting (Word version) 

Your completed proxy form can be:

  • Posted to Ben Patel-Sadler, Board and NED Secretary, England Athletics Limited, Athletics House, Alexander Stadium, Walsall Road, Perry Barr, Birmingham B42 2BE
  • Emailed to bpatelsadler@englandathletics.org, as scanned attachment showing the signature

All proxy forms must arrive by 7pm on Monday 28th January 2019

Timeline

30th January 2019 Vote for proposed changes at the General Meeting, either in person in London (7pm, De Vere Holborn Bars, 138-142 Holborn, London, EC1N 2SW) or by proxy vote form.

If proposal for new structure is adopted

31st January – 28th February 2019 The new process and structure will be approved, and applications will open for nominations for the available positions in each of the Regional Forums. If too many nominations are received, it will go to club votes to determine which of those nominated is elected. Becoming part of the new Regional Forums will enable different perspectives based on diverse life and sporting experiences to be brought to the table to consult on key topics within our sport.
30th March 2019 Members of the new Regional Forums announced.
April 2019 First Regional Forum meetings.

If proposal for new structure is not adopted

31st January 2019 The current system will continue.