Guidance Documents & Resources

Supporting Documents

As part of UKA’s Welfare Policy, which England Athletics also adopt, there are a range of supporting guidance documents and resources that might be useful to clubs that can also be downloaded from the menu on the right hand side of this page.

Disciplinary processes and codes of conduct

Templates produced by England Athletics and UKA are available and can be accessed by clicking here.

UKA codes of conduct can be access on their website at www.uka.org.uk/governance/welfare-and-safeguarding/guidance-documents-and-policy/.

Clubs may also want to see templates produced by Sport England Club Matters which can be found on the Club Matters website

Anti-Bullying Policy

We have provided a template anti-bullying policy which clubs can adapt and adopt for their own use as necessary. The policy is produced by Kidscape.

Volunteer recruitment form

Clubs are advised that it is good practice to ask volunteers to complete a volunteer recruitment form and to obtain references for all club volunteers. This form should be used especially for volunteers where they may not require a DBS check but it is important for the club to verify their background. The form can also be used for volunteers who are under 18 years old and therefore cannot be subject to DBS checks.

Compliance & wellbeing within an athletics or running club

Please click here to see our Club Welfare Roles & Responsibilities page.

Club Rules (Constitution)

Having a robust and up to date set of rules that complies with current legislation is vital for any voluntary athletics or running club. England Athletics have worked with our legal partners Muckle LLP to provide affiliated clubs with a model set of rules (constitution) that can be adopted and personalised to meet their needs. This document is only suitable for clubs that are unincorporated and we recommend contacting Muckle LLP direct to discuss your requirements if you have or are thinking of adopting any other governance structure. Muckle LLP can support you to change your governance structure and provide you with the relevant documentation that you require. This can be through a standard off the shelf or a bespoke package.

Please click here to download the ‘Club Rules (Constitution)’ template (Word 120KB)

Please click here to download the ‘Club Rules (Constitution) – Additional Optional Section’ (Word 40KB)

Photography & video

Guidance on photography at athletics events is available from the British Athletics website. This covers, but is not limited to, photographs and video images of children and young people under the age of 18.

To access these resources please see www.uka.org.uk/governance/policies/use-of-photographic-video-images-of-children-young-people-under-the-age-of-18.

This page also offers advice and guidance on other related matters as well as offering resources such as consent forms, photography day pass and club policy statement document templates which clubs and competition providers can utilise.

Information sharing protocol

England Athletics recognises the importance of sharing information appropriately in the interests of protecting children from harm. In line with good practice, England Athletics has adopted an Information Sharing Protocol based on the protocol drawn up by the Child Protection in Sport Unit. The purpose of the protocol is to provide a framework within which England Athletics, other sports organisations, statutory bodies and relevant others can share information appropriately. The protocol clarifies the principles upon which information will be shared, how it will be shared, with whom and for what purposes. Any queries regarding the Information Sharing Protocol should be addressed to the England Athletics Athlete and Club Compliance & Wellbeing Manager.

Information in different formats

If you require any information or documents from this page in a different language or format e.g. large print please contact Jane Fylan at jfylan@englandathletics.org

Contacts

  • Advice and support regarding Club and Athlete Compliance and Wellbeing matters can be obtained by contacting Jane Fylan – England Athletics Athlete & Club Compliance & Wellbeing Manager jfylan@englandathletics.org or call 0121 713 8450 (option 3).
  • Advice and support regarding Safeguarding/Child Protection concerns or UKA Licensed Coach/Official concerns can be obtained by contacting David Brown CBE – UKA Lead Safeguarding Officer dbrown@uka.org.uk or call 0121 713 8450 (option 2).
  • Advice and support regarding DBS (Disclosure & Barring Service) enquiries can be obtained by contacting Laura Mottershead – UKA Welfare Administrator dbs@uka.org.uk or call 0121 713 8450 (option 1).