Managing Athlete Registrations

Athlete registration

Athlete registration is a well-established part of the sport. It is essential that competing athletes are registered with England Athletics and aware of their registration details. Club membership secretaries are responsible for making sure that their athletes are registered with England Athletics through the Club portal. (This can be done by enabling athletes to pay their club subscription and athlete registration via the Club Portal.)

The UKA Rules for Competition include rules regarding compulsory athlete registration in competitions held under UKA Rules. It is important that athletes, club membership secretaries, team managers and others are aware of this and the associated guidance.

The current version of the UKA Rules for Competition 2018 came into effect on 1st April 2018. UKA Rules apply from the Under 13 Age Group upwards. The rule book is available for downloading at the UKA website.

You can also download a guidance document from the menu on the right hand side of this page to find guidance relating to athlete registrations and how to work in a practical way to comply with the UKA Rules for Competition. This document is aimed at:

  • Membership secretaries
  • Team managers
  • Coaches
  • Event organisers

Advice for athletes and parents of young athletes can be viewed through the Athlete Registration pages in the Athletics & Running section of our website.

Checks on athlete registration

England Athletics, UKA and event organisers work in partnership to ensure that checks on England Athletics athlete registrations are carried out. Road races are able to use a ‘competition checker’ as well as race entries taken through runbritain automatically being checked for a valid England Athletics registration.

Checks on athletes also involve the use of Power of 10 to check that those athletes featuring in results submitted to Power of 10 hold the appropriate England Athletics registration.

Random and systematic checks are carried out by England Athletics in addition to those made by competition providers. Competition providers can upload spreadsheets of entrant/ competitor details for carrying out automated checks. England Athletics works with partners, including clubs and competition providers, to minimise the number of instances in which disqualification due to ineligibility occurs. The number of unregistered athletes remains low.

Clubs are responsible for registering their athletes with England Athletics and athlete registration fees must be paid by 30 June each year. Athletes will not be able to enter events without a valid registration after this date if this is a requirement of the competition.

Guidance for club membership secretaries

By using the Club Portal to manage your membership, the online payment functionality will ensure that athletes paying their club membership and registration fee through the portal will show as registered as soon as payment is made.

We also recommend:

  • You make your athletes (and parents of young athletes) aware of the importance of paying their club membership fees and England Athletics registration fee
  • Agreeing a process with team managers for them to check athlete registrations – it is possible to export lists of athletes (including their URNs – also sometimes referred to as licence or England Athletics number) from the Club portal so they can check athlete statuses and know their URNs
  • Encourage athletes (and parents) to visit the myAthletics portal to check that their details are correct, they know their URN and that they have an up to date email address stored against their profile
  • Encourage club coaches to support you in this process – Ask them to check the athletes they know are currently active are registered with England Athletics

Athlete registration fees

Athlete/ runner registration fees in England are among the lowest of comparable National Governing Bodies for other sports and England Athletics will continue to listen to views expressed by those involved in the sport to ensure fair and effective provision across athletics and running.

We are also mindful of the need to continually listen to our member clubs and participants and to evidence where we are spending your affiliation fees to support and develop the sport. As a membership organisation we want people to trust the decisions that we make and to feel pleased to be a part of the England Athletics family.

The athlete registration fees are set as follows in order to meet our strategic priorities to grow our sport:

Current year (1 April 2018 – 31 March 2019)

  • Athlete registration fee £15: which was a £1 increase for the 2018 / 2019 Affiliation Year

Next year (1 April 2019 – 31 March 2020)

  • Athlete registration fee will remain at £15 per person.  We will next review this in September 2019.

Change of club

For full details on the athlete change of club process please click here.

Foreign athlete registration

For full information about Foreign Athlete registration please see the UKA Rules for Competition including Rule 21 S 5 (5). The rules can be viewed at www.uka.org.uk/competitions/rules.

You can also download a list of approved foreign athlete registrations from the menu on the right hand side of this page.

Higher Competition and First Claim for other discipline

To compete for a club as a Higher Competition Athlete an athlete must complete the Higher Competition Athlete Form and make the appropriate payment. More information regarding Higher Competition Athletes can be found in the UK Athletics Rules for Competition (Rule 21 S3 (4)).

An application form can also be completed by those athletes wishing to compete for a new Club in a discipline for which their First Claim Club does not affiliate, this can be downloaded from the menu on the right hand side of this page.

Using the portals

A Help and Support section is available through the Club portal to help club membership secretaries and others use it effectively and ensure that all of their athletes are registered.

Get in touch

If you have a problem or query relating to athlete registration you can contact Membership Services via the Contact us page.