Guidance for New Clubs

To help our newly affiliated clubs we have compiled guidance information which will be helpful in setting up and running your club. Below you will find documents and links to help with the smooth running of the club and you can also access the Help & Support section via the myAthletics portal, including additional resources and FAQs.

Membership Secretaries

To get started, you will need to log into the club management area of the myAthletics portal using your log in details that were sent to you with your affiliation confirmation email. Click here to access the login page or visit: https://myathleticsportal.englandathletics.org/Account/Login

The myAthletics portal has a Help & Support section where additional resources and FAQs can be found. The Help & Support section contains all the relevant information on how to use the portal and how to complete the various tasks – from adding new members to raising invoices for affiliation fees.

Role outline for committee members

You can find useful information on the Sport England Club Matters website on the roles of the different member positions of your club’s committee. The information is a guide and may be adapted by your club as required.

Welfare Officer

New Welfare Officers within your club will be expected to complete the following courses:

  1. Online Safeguarding course: all new welfare officers will be required to complete a short online safeguarding course. The course has been produced in partnership with an independent and industry-leading provider (Educare) and is bespoke to athletics, UKA governance and home country legislation. Click here for further information and to access the course which costs £10.
  2. Time to Listen online course: Courses can be booked through Athletics Hub by clicking here.

We would expect a Club Welfare Officer to have completed the above courses within 12 months of taking up the role and then renew the education (Time to listen only) on a 3-year cycle.

Club Support & Participation Team

The Club Support & Participation Team provide high quality support and guidance to affiliated clubs. Newly affiliated clubs will be contacted by a Club Support Manager (CSM) covering your region who will offer you guidance for establishing your club and provide information about the opportunities available to your club in your local area.

Click here for further details on the Club Support & Participation Team.

Club Standards

England Athletics wants to assist clubs to ensure they are operating in a safe and responsible way in accordance with the good governance code set out by Sport England and in line with relevant legislation by providing ‘Club Standards’. You can click here to view our latest Club Standards and access supporting resources.

Club Welfare

England Athletics aims to create an environment where everyone involved in athletics and running feels safe and secure to enable them to achieve their potential – to run, jump and throw, to coach, officiate or to support those who do. It is everyone’s responsibility to ensure the wellbeing of all those who participate in athletics and running. Click here to access further information.

All current Welfare guidance documents and policies can be found on the UKA website in the Governance section, under Welfare and Safeguarding. Click here to access the information via the UKA website.

Coaching and Officials courses

Now that you are affiliated your club and members will qualify for discounts on a number of our coaching and leadership courses. Available courses can be found on our website by clicking on one of the following links:

Endurance Officials

At England Athletics we are committed to the development and sustainability of the sport. One particular focus of ours is increasing the amount of Endurance officials to keep up with demand for road races across the country. In order to achieve this, we are asking all road running clubs to commit to having two licenced endurance officials. As a new club we would like to offer you a free place on a Officials Endurance & Risk Awareness course. Course listings can be found here: https://www.englandathletics.org/officiating/officiating-journey/

If you would like to use your free club place, please find a suitable course, and email officials@englandathletics.org

MarketingHub

Affiliated clubs benefit from free access to the England Athletics MarketingHub – providing access to a range of free and customisable promotional tools including posters, leaflets and social media imagery. Through the MarketingHub, clubs also have an option to purchase club branded promotional branding such as flags and banners. Click here to visit the MarketingHub where you can register for your free account.

Club affiliation benefits and services

As well as some of the services listed above, affiliated clubs can gain access to a wide range of other benefits and services as part of their membership with England Athletics. Click here to view the full list of club affiliation benefits and services – including support services, competition licensing, club programmes, partner benefits, competitions and events, and qualification and development opportunities. You can also click here to see the full list of benefits and services that your athletes can access once they are registered with England Athletics.