Guidance for New Clubs

To help our newly affiliated clubs we have compiled guidance information which will be helpful in setting up and running your club. Below you will find documents and links to help with the smooth running of the club and if it is not displayed on this page you can access the Help & Support section via the Club portal, where additional resources and FAQ’s can be found.

Membership Secretaries

To get started, you will need to log in to the Club Portal using your log in details that were sent to you with your affiliation confirmation email, you can log in here

The Club Portal has a Help & Support section which can be accessed via the Club portal, where additional resources and FAQ’s can be found. The Help & Support section contains all the relevant information on how to use the portal and how to complete the various tasks from adding new members to raising invoices for affiliation fees.

Role outline for committee members

You can find useful information on the Sport England Club Matters website on the roles of the different member positions of your clubs committee. The information is a guide and may be adapted by your club as required.

Welfare Officer

As a new Welfare Officer with your club, you will be expected to complete the following courses:

  1. Online Safeguarding course – all new welfare officers will be required to complete a short online safeguarding course. The course has been produced in partnership with an independent and industry-leading provider (Educare) and is bespoke to athletics, UKA governance and home country legislation. For further information and to access the course which costs £10 follow this link
  2. Time to listen. Courses can be booked through Athletics Hub by clicking here.

We would expect a Club Welfare Officer to have completed the above courses within 12 months of taking up the role and then renew the education (Time to listen only) on a 3-year cycle.

Club Support Team

The Club Support Team provide high quality support and guidance to affilaited clubs. Newly affiliated clubs will be contacted by your local Club Support Manager (CSM) and they will offer you guidance for establishing your club and about the opportunities available to your club in your local area.

Further details can be found on the Club Support Team page at

Useful links and documents

All current Welfare guidance documents and policies can be found on the UKA website in the Governance section, under Welfare and Safeguarding.

Club Welfare

England Athletics aims to create an environment where everyone involved in athletics and running feels safe and secure to enable them to achieve their potential – to run, jump and throw, to coach, officiate or to support those who do. It is everyone’s responsibility to ensure the wellbeing of all those who participate in athletics and running.

Further information can be found on the dedicated page:

Coaching and Officials courses

Now that you are affiliated your club and members will qualify for a discount on our coaching courses. Available courses can be found on our website by clicking on one of the following links:

Endurance Officials

At England Athletics we are committed to the development and sustainability of the sport. One particular focus of ours is increasing the amount of Endurance officials to keep up with demand for road races across the country. In order to achieve this, we are asking all road running clubs to commit to having two licenced endurance officials. As a new club we would like to offer you a free place on a Officials Endurance & Risk Awareness course. Course listings can be found here:

If you would like to use your free club place, please find a suitable course, and email Nikki English-