How event organisers can benefit from our events entry system

To make life easier for organisers of a range of events, including track & field competitions, England Athletics have worked with Full On Sport to create a an event management system. There is not a direct charge to event organisers for using the system, instead a transaction fee is taken on each entry – full details on these can be supplied.

The system brings a number of benefits to the event organiser as well as also being beneficial to the athletes or those making the entries. Benefits to the event organisers include:

  • easier management of entry payments through secure online payment
  • less administration time on pre-event organisation tasks including assignment of bib numbers, generation of timetables and producing event programmes
  • no need for separate registration checks for athletes as this is integrated in the process
  • a licence checker for coaches if you wish to give coach accreditation
  • a club picker containing list of England Athletics affiliated clubs making it easy to display correct (and consistent) club names for each athlete
  • simple and easy to communicate with entrants through an emailing system
  • ensure athletes are only able to enter the events they are eligible for

For more details on the functionality of the event system please see below. Upcoming events are all shown on the event management website including there being search functionality.

Benefits for athletes and those making entries, which can help organisers better serve their entrants, include:

  • easy online registration
  • create their own user account making it easier for them to return and enter subsequent events
  • basket functionality for entering multiple events at once

The event administration system also has the following features:

  • Ability to create/edit/delete/copy the following event types:
    – Single event – e.g. 5k, 10k, half-marathon, marathon events
    – Competition – containing multiple events e.g. a track & field championships
    – Combined event – e.g. decathlon, heptathlon
  • Set age/gender restrictions on individual events and disciplines
  • Set closing dates for event entries
  • Set minimum entry standards for individual disciplines/ events
  • Register and remove athletes to/ from events through the event administration system
  • Set early registration discounts and late entry fees on entries
  • Set up coach entry with built in licence checker for accreditation
  • Set up spectator fees and issue tickets, includes option to download ticket scanning app for use on the day
  • Define your own event entry terms and conditions for acceptance of point of entry
  • Upload your own event images
  • Email all athletes entered in to the event, subject to data protection rules
  • Create additional questions to be included as part of the event entry process.

If you are interested in using our event management system to organise events for your club, county association or area association please contact Nicky Hill, Digital Project Manager for England Athletics via email nhill@englandathletics.org