Safeguarding Checks and DBS Processes

Safeguarding Checks and DBS Processes

We take our responsibilities towards the welfare of young people in athletics very seriously and require everyone in athletics who has significant contact with children to have a Disclosure and Barring Service (DBS) check (which has replaced the CRB check).  Following the revision of the Disclosure Barring Service (DBS) process, our Welfare team will now issue forms in house opposed to directing volunteers to the DBS (formerly known as the CRB).

What role do you fulfil?

Applying for a DBS check

1. Log into your profile at .

If you are applying for a coaching or officials licence for the first time your profile will be created for you after you have booked on a course. Information confirming your profile has been set up and how to access the portal will be sent to you once you are booked on a course.

If you have forgotten your username and/ or password you can click on the ‘Forgotten your username?’ and/ or ‘Forgotten your password or need a new one?’ link to proceed.*

2. See the 'Personal Details' section

This is at the top of the page once you have logged in. At the bottom of the first column you will see your current DBS status:

  • If you have no DBS check or your DBS check has expired this will be shown in red - please click on the link to 'Access online DBS' next to this to complete the online application
  • If your DBS check is due to expire shortly this will be shown in amber - please click on the link to 'Access online DBS' next to this to complete the online application
  • If your DBS check is fully up to date the date and status will be shown in green - you do not need to act, there will be no link to access the online DBS process. It is, however, worth noting when your application is due to expire so you can act a few months before this

The online form process is simple to follow, on screen information at each stage will help you complete it effectively.

3. You will need to physically show three forms of identification to your 'evidence checker/ verifier'.

More information on who to choose as your 'evidence checker/ verifier' is given in the online process and information on the types of identification is available here. They can then complete their part of the process online, or fill in and send the printed verification form in the post to Athletics Welfare after seeing and validating your documents.

Applications made online will still receive an ‘applicant’s’ certificate from the DBS. If the certificate finds ‘no information’ you do not need to send the certificate to UKA for verification.

If you have previously received a DBS certificate but not via the UKA online DBS application process, or your certification contains information, you do need to return this certificate to the UKA Welfare team.

4. When UKA have received electronic confirmation for online applications, your licence will be produced and sent out to you.

Paper-based DBS Application

For those applicants who do not wish to use the online application process you can still apply for a paper application form from the Athletics Welfare team.

If you have any queries regarding updating your DBS record please contact the Welfare office on 0121 713 8450 or email:

(*If you have a query regarding accessing your online profile at please contact Membership Services on 0121 347 6543 or via

You can download a copy of the PDF guidance document here or on the right of this page.

Self declaration

You will require a self declaration form if you are:

  • Under 16 years of age
  • Parent Helpers
  • General club volunteers that do not have sole supervisory responsibilities for Under 18's
  • Unqualified coaches / officials that are assisting to gain experience prior to accessing a formal course

A self declaration form can be downloaded on the right-hand side of this page (or below if you are viewing on a mobile device)

Do not use the self-disclosure form if applying for or renewing a Coach / Official or Run Leader qualification and you are over 16 years of age. You require a DBS application.