Volunteer Toolkit

Volunteer Toolkit

England Athletics have created this Volunteer Toolkit as a useful reference tool for clubs. It includes top tips and resources for recruiting, retaining and recognising volunteers, plus links to useful partners and organisations.  Templates of all the resources listed within this toolkit can be downloaded and tailored to your club’s specific needs.

The resources below can be downloaded for your own use; you can also access useful links on other websites. 
For a list of useful websites, click here

Course promotion resources

We also have downloadable resources to help you enable people to identify the correct qualification for them and tell them about courses in your area. This is hosted at www.englandathletics.org/coursepromotion

The Volunteer Toolkit

Document Summary Download DOC Download PDF
 

 
"Recruit" resources

   
Volunteer Application Form An application for new volunteers. This should be available for members to fill out in a club. Download Download
Volunteer Induction Checklist A checklist of ideas to include in volunteer inductions. Download Download
Volunteer Recruitment Poster A generic poster to be used to recruit volunteers. There is a pdf version available and also a word version that can be edited and printed.
Download Download
Student Recruitment Poster A poster designed specifically to recruit student volunteers. There is a pdf version available and also a word version that can be edited and printed.
Download  Download
Role Advertisement A template role advert. The advert is editable and can be printed once completed. Club can use this resource to advertise specific volunteer roles both in the club and externally. There are two versions of the template, clubs should use whichever one suits their target audience and club.

Download1

Download2

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"Retain" resources

   
Know Your Club A template of all the roles within a club, you can add in the names and contact details of each person. Download Download
Multiple Role Description A template for role descriptions of volunteers in clubs. Clubs should display on notice board and email to members to promote to improve communications. Download  
Volunteer Role Brief Individual role description for volunteer. This resource will give the club and volunteer something to refer to and help guide the work of the volunteer. Download  
Volunteer Progress Review A form to help review the progress of volunteers. Club should use this as a starting point to reviewing volunteer’s progress and their needs. Download  Download
 

 
"Reward" resources

   
Volunteer of Month Award A template certificate for clubs and networks to reward volunteers with. The certificate is editable and can printed out once completed. Club could also send an electronic version to members Download  --
Young Volunteer of Month Award A template certificate for clubs and networks to reward volunteers with. The certificate is editable and can printed out once completed. Club could also send an electronic version to members. Download  --


Volunteer Role Descriptions

DOC download PDF download
Chairperson Chairperson
Communication Coordinator Communication Coordinator
Equality and Diversity Coordinator Equality and Diversity Coordinator
Events Group Coach Events Group Coach
First Aid Coordinator First Aid Coordinator
Fixture Coordinator Fixture Coordinator
Fundraiser Fundraiser
Head Coach Head Coach
Head of Junior Development Head of Junior Development
Induction coach Induction coach
Junior Coordinator Junior Coordinator
Membership Secretary Membership Secretary
Senior Events Group Coach Senior Events Group Coach
Welfare Officer Welfare Officer